Medical Partnership Chart of Accounts CheckMark Knowledge Base

medical practice chart of accounts

Fortunately, you can remedy that by investing in your own financial education. Medical practice accounting is different from accounting for other types of businesses. You don’t just need to account for patient payments—you also need to deal with insurance companies and government-backed programs like Medicare and Medicaid. What many medical professionals do not realize is that leasing equipment in some cases offers better tax benefits than purchasing equipment.

Liability Limited by a scheme approved under professional standards legislation. Check out our top tips for setting up and maintaining a file and Chart of Accounts specific to Medical Practices. Lutz is a business solutions firm for people seeking a partner to help energize and heighten economic and organizational success. Take a deep dive into challenging business topics with these free educational resources. To start managing your business’s risk, you will need to conduct a comprehensive risk assessment. Here are some of the most common errors physicians make that you should know to avoid.

Profit fuels innovation

Cash basis of accounting refers to a method of recording transactions at the time cash exchanges hands. Accrual Accounting refers to the method of recording income and expenses when they happen. Established in Jacksonville, Florida over 15 years ago, we have extensive experience helping medical practices like yours thrive. When you’re ready to take some of those responsibilities off your plate, accounting and bookkeeping should be your top priority.

If patients aren’t paying you for your services, you won’t have enough cash to pay employees, cover other expenses, and take home profits. Bench provides clients with a modified form of cash basis accounting by recording transactions when they hit your bank or credit card account. However, we can also make accrual adjustments like tracking accounts receivable and accounts payable with our specialized accounting add-on. With cash basis accounting, revenue is recognized when you receive payments, and expenses are recorded when you pay them. When you’re looking through accountant websites, make sure you select providers who demonstrate a clear understanding of healthcare accounting challenges.


He is great at explaining technical subjects such as tax issues specific to the timber industry in plain and simple language that I can understand. As employees, most medical residents must use the same rules for tax deductions as any other type of employee. While they can deduct unreimbursed work-related expenses, to do so they must itemize their deductions rather than taking the standard deduction.

medical practice chart of accounts

For that reason, having a well-organized chart of accounts is also vital for obtaining business financing and investors. Both lenders and investors will want to see that you know how to organize your financials and that your business is healthy (and growing). For example, if you’re a property manager, investor, or landlord, you can download our free property management chart of accounts template. This webinar will focus on establishing a logical chart of accounts, tracking overhead, and report structure to best accomplish at-a-glance monitoring.


In some cases, leasing equipment is either not an option or doesn’t make sense–for example, if the equipment needs to be customized for a specific purpose. Ben Johnson can help you determine the best way for a medical practice to purchase equipment to limit tax liability. From accounting for medical practices this example – we can tell that Doctor A is producing much more revenue for the practice than Doctor B. We can see each provider’s net income from their allocated revenue and expenses. However, keep in mind that this does not include any of the “general overhead” expenses.

With her return to PBMares,  Marilyn’s primary focus includes business consulting services and performing tax preparation, review,  and planning. Most healthcare providers use cash basis accounting to manage and track their financials. One of the key components of a successful medical practice is the maintenance of accurate financial records.

So, use the templates we covered above, along with the step-by-step instructions, and create your chart of accounts (or improve your existing one). The revenue section of a chart of accounts is a place that is often lacking for helpful insights. Earlier, we talked about how you can organize your chart of accounts however you’d like. Over time, that can lead to a chart of accounts that’s bloated and overly complicated. Keep in mind that your actual chart of accounts may become much more complex than this for both of these examples. Now that we’ve gone over how to generate a simple chart of accounts let’s look at some examples in action.

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